➤ Requesting a Service
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January 02, 2016
Horisson
Hotel
Merdeka
Barat
Jakarta
12556
Dear Sir/Madam,
I tried reaching you on phone but
could not connect. I am the Human Resources Development team of Google would
like to book a conference hall in your hotel. We need to conduct a training
session for the newly joined employees.
We are planning to run this event on
10th and 11th of February from 8 am to 2 pm. According to my estimations, I
will need to be accommodated for at least a hundred people. We will need a big
conference hall to accommodate our members and a smaller room next to
conference hall.
We will need fourty round tables
with ten chairs in each table, a microphone wireless, a projector and a good
sound system in the conference hall. In the smaller room, we need
three rectangular tables, three sofas, and a monitor.
We would also like the hotel to
arrange for lunch. I would appreciate your faxing me the menu choices as soon
as possible, but no later than Saturday, February 3th.
We would like to know the projected
costs for our two days event. You do not need to include the lunch catering
costs at this time. Could you fax or e-mail me your cost projections by 30th? I
will give you the final confirmation of our reservation by close of
business on the 30th.
I want to thank you for your help. Please feel free to
reach me at 021-8876794 to decide on a face to face meeting in order to discuss
everything in detail. Hope to get the venue for those dates and information
regarding the terms and conditions.
Best Wishes
Haldy Dwi Prayoga
Human Resources Development Team
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➤ Confirming a Service
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Horisson
Hotel
Merdeka
Barat
Jakarta 12556
January 05, 2016
Mr. Haldy Dwi Prayoga
Human Resources Development Team
Google
Jakarta, 12223
Dear Mr. Haldy
Thank you for your January 02 letter expressing interest in Horisson Hotel. This letter will confirm your plan to book a conference hall in our hotel.
We understand your company would like to reserve our
conference facilities February 10 and 11. At least a hundred people will attend
your meeting. Your will need a big conference hall and a smaller room next to conference
hall.
As you requested, we will provide Fourty round tables
with ten chairs in each table, a microphone wireless, and a projector in
the conference hall, as well as a sound system. We understand that you are
bringing your own computer. We need to know the computer’s model and operating
system. Please provide us this information one week before the start of
the conference.
In the smaller room, we will provide three
rectangular tables, three sofas, and a monitor. Please let us know whether you
want a small or long sofa. This request can be submitted one week before
the conference.
We will provide a buffet lunch. The menu choices were
faxed to you yesterday. Please tell us your menu selections one week before the
conference.
As you requested, I faxed the projected cost
yesterday. After you decide on required equipment and the type of lunch, we can
finalize the cost estimate.
I appreciate having the opportunity to plan your
meeting. We invited you to come to our hotel to look our facilities and face to
face meeting in order to discuss everything in detail anytime you can.
Sincerely,
Steven Gerrard
Meeting Planner
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